Advisors on Tap

Information for Advisors on Tap

CHNET-Works! Fireside Chats are pan-Canadian discussions for professionals in community health using simultaneous toll free telephone and internet conferences.

'Chats' provide professionals in community health with the opportunity to directly connect with an Advisor on Tap - people with;leading edge expertise and experience in their field.
The overall purpose is to share and discuss leading edge research and applications as well as mobilize the field to take action on a community health issue.
Advisors on Tap can show the PPT presentations (and videos, or websites.....) directly from their own computer - using the Fireside Chat internet conferencing software.
Fireside Chats usually are 1:00 -2:30 PM Eastern Time.

Advisors on Tap Responsibilities

During the Fireside Chat, the Advisor on Tap delivers an audio and visual presentation (20 - 40 minutes), respond to participants’ questions and facilitate discussions. The goal is to provide opportunities for participants for questions/answers and discussions.
Pre-'chat' preparation includes:
- A 4-8 sentence promotional description or ‘blurb’ for their Fireside Chat - for posting CHNET-Works! website and email promotional broadcasts. This includes an enticing description of the topic, objectives, as well as related key resources and the intended audience. (Alternately, review/edit a draft description provided by the Animateur.)
- A brief ‘bio’ (and picture - optional) for posting on CHNET-Works! website and to include in the PowerPoint presentation. To be sent to CHNET-Works! Animateur via This e-mail address is being protected from spambots. You need JavaScript enabled to view it
- A PowerPoint presentation ( 26 slides maximum) to the CHNET-Works! Animateur c/o This e-mail address is being protected from spambots. You need JavaScript enabled to view it 2 working days prior to the fireside chat. (more info below re: Tips for preparing the PowerPoint presentation )

CHNET-Works! Animateur provides

Guidance for Advisor on Tap’s presentation preparation
A brief rehearsal prior to the ‘chat’ to review Bridgit - internet conference technology (15 –30 minutes) with the Advisor on Tap or a designated ‘tech assistant’
Intro’ slides for the presentation (welcome title page, housekeeping, objectives etc)
Tech support before and during the Fireside Chat
Telephone and internet conference access instructions
Learning objectives per participants
Feedback from participants, post-chat
facilitatitationon during the chat for: introductions, time keeping and post-presentation discussions as well as follow up items.

Technology used

Telephone Conferencing – 100 toll free lines - thanks to Ontario Ministry of Health and Long Term Care
Bridgit desktop sharing software (training and support provided) - thanks to University of Ottawa Distance Education.

Sample Fireside Chat ‘Agenda’ (Starting at 1:00 PM Eastern Time)

3 hrs prior Bridgit Conference is opened by CHNET-Works! Animateur
30 minutes prior to the 'chat' - e.g. 12:30 - 12:45 Advisor on Tap joins the conference call - with animateur to finalize computer set up and presentation details
15 minutes prior to the 'chat' - e.g. 12:45 – 12:55 Participants Sign in to both telephone and Bridgit conferences.Animateur/Moderator welcomes them and provides tech support if required.
1:00 PM by CHNET-Works! Animateur
Presentation by Advisor on Tap With discussion opportunities for participants each 10-15 minutes
10-15 minutes prior to closing: Further Questions/Answers/Discussions with participants
5 minutes prior to closing: 'Last Words' - from the Advisor on Tap
Formal Closure (some fireside chats end at 2:00 PM others at 2:30 PM)
5-10 minutes post closure: Debriefing: celebrate the 'chat', identify key follow up steps and any suggestions for future Fireside Chat's (process, content)

Other Formats

Some Fireside Chats include 2-3 Advisors on Tap presentations:
Approximately 15 - 20 minutes for presentations plus 5 - 15 minutes for duscussions.
The Animateur receives, colates and then posts the PowerPoint presentations on www.chnet-works.ca (in PDF Formats).
Advisors on Tap receive a colated version of all the PPT presentations.

Tips for Preparing the Fireside Chat PowerPoint presentation

Presentations are usually 30 minutes in length (24 slides maximum) - to allow time for participatory discussions
Include opportunities for discussion/questions for participants each four-five slides (this works better than having questions at the end of a long presentation)
The CHNET-Works! Animateur will send you Powerpoint slides to insert into your presentation: welcome, housekeeping, participants learning objectives and a closure slide.
Questions/learning objectives submitted by participants at registration can be used to prepare the presentation and/or discussions. These are provided to Advisors on Tap by the Animateur.
Incude a 'key messages' slide at the end of your presentation to sum up the essential points.
Include references as appropriate (e.g. research, resources, publications, organizations)
Send the power point presentation to the CHNET-Works! Administration staff c/o This e-mail address is being protected from spambots. You need JavaScript enabled to view it 2 working days prior to the fireside chat. It is saved as a PDF file and posted on our website.
Note: Participants use this PPT presentation as a back up incase they cannot access Bridgit internet conference.
On the day of the ‘chat’ - have your presentation ready to go on your desktop 45 minutes prior to the ‘chat.

First and foremost – many thanks for sharing your information and perspectives with community health professionals from across Canada via CHNET-Works! Fireside Chats.

Information Required From Advisors on Tap

Information Needed from Fireside Chat Advisors on Tap:

Contact/coordinates:
Name:
Title/position:
Organization:
Address:
Telephone #:
Email address:

Fireside Chat details: Required 2 months or more prior to the ‘chat’
Title of Fireside Chat:
Date/Time confirmed with CHNET-Works! Animateur:

Description of Fireside Chat
(to use for website and email broadcast list postings)
4 – 12 sentences to include an enticing description, objectives of the ‘chat’, possible discussion items, and ‘call to action’ as well as any web links to related resources you would like participants to review prior to the ‘chat’

Brief Bio (2 – 4 sentences)
Digital Picture (optional) for posting on the presentation

Who are the key audience sectors for this ‘chat’?
Please identify any key organizations and/or communications venues that can be used to reach the audience via promotions. Any contact names and coordinates would be extremely helpful!

Other required items
PowerPoint Presentation (required 2 working days prior to the ‘chat’)

Please send the information upon confirmation of date/time/topic for the Fireside Chat…via email to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Do contact me if you have any questions or need any assistance with the process!

Sincerely,
Dot Bonnenfant, CHNET-Works! Animateur
This e-mail address is being protected from spambots. You need JavaScript enabled to view it www.chnet-works.ca
University of Ottawa, Community Health Research Unit
Tel: 613 562 5800 ext 8107 fax: 613 562 5658